How to send important documents by mail. How to send a registered letter correctly

The fastest and most convenient way to send a letter. Door-to-door delivery - the letter is picked up and delivered by a courier within the city, to another city, or abroad.

EMS Express Letter is a registered shipment and its delivery and delivery can be tracked using a tracking number.

How to send

1. The letter can be sent by courier or from a specialized post office that accepts EMS shipments. The envelope is provided free of charge. Find a branch with EMS
2. To order additional services of declared value, cash on delivery, inventory of the attachment or SMS notification, please inform the courier or post office employee.

Additional services

• Inventory of attachment. You will receive confirmation from the postal worker of the contents of the letter and the date it was sent.
• C.O.D. To receive the letter, the recipient will have to pay the amount you specify. The amount of cash on delivery cannot exceed the amount of the declared value.
• Declared value. Your letter is insured. If something happens to the letter, you can receive full or partial compensation. The maximum value of an EMS letter is RUB 50,000.

When resolving legal issues, people are often faced with the need to notify government agencies, organizations or citizens of their intention to resolve a conflict situation. There are several ways to convey information to the addressee:

Sending documents by simple letter
This shipping method is the easiest and cheapest. It should be used when sending a letter is not urgent and the letter itself is not of particular value. To send such a letter you only need a postal envelope. In this case, the letter sent to the addressee is not handed over to him against receipt, but is simply dropped into the mailbox.
- sending documents by registered mail with notification;
Sending a letter this way is more functional. Notification means the detachable part of the letter, which is given to you after the letter is delivered to the addressee. The notice is marked with the date of delivery of the letter to the addressee, as well as his personal signature.
This way, you will know exactly whether the letter arrived and exactly when it happened.

Sending documents by valuable letter with a list of attachments
This method of sending letters is the most expensive and is necessary when sending documents to government agencies, settling any dispute in pre-trial order and sending documents to an organization and when sending documents to court. A list of all sent documents is reflected in a special “inventory”. An example of such an inventory can be downloaded on the Internet or you can pick up a ready-made form at the post office. The inventory is compiled in two copies, one of which is certified by the postal seal and remains with you. Thus, you receive an official document confirming the sending of specific documents to a specific recipient.

Sending documents via courier service
This method of sending documentation should be used if you need to urgently transfer documents to the recipient. Currently, there are many services providing courier services (DHL, Pony Express, EMS Russian Post and so on). Courier services guarantee delivery of documents to the addressee within 1-2 days. The person receiving the documents signs a special form, which is returned to you after delivery.

Thus, depending on your goals and objectives, you can choose the most optimal way to send documentation. However, we recommend that you send any correspondence by registered mail with a list of attachments and return receipt requested. The cost of sending such a letter is not high; if necessary, you can present the returned notification as evidence to police officers and other persons, and an inventory of the attachment will confirm the fact that a specific list of documents was sent.

To send such a letter, you will need to come to the nearest Russian Post office and purchase an envelope. Notification of delivery of the letter and an inventory of the attachment is issued at any post office free of charge.
Afterwards, you will need to fill out the envelope, receipt receipt and inventory and hand them over to the postal operator. It is not necessary to purchase postage stamps; the postal employee himself will determine the cost of the letter, in accordance with the established tariffs, and then issue you a check for the resulting amount. The check, in addition to the amount and date of sending the letter, will indicate its identification number, consisting of 14 digits. On the Russian Post website, using this number you can track the movement of the letter and obtain information about whether or not it was received by the addressee.

How to send a document by email for dummies, three easy ways.

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With the development of the World Wide Web, more ways to communicate between people at a distance have appeared. Now you can not only call someone without leaving your home, but also send an email.

At the same time, using e-mail, you can send letters with attachments in the form of various text documents, presentations, photographs, videos, and more. Of course, the whole process of sending an email with an attachment is quite simple.

However, it is sometimes difficult for novice users to cope with this task without outside help. This article will take a closer look at sending emails with attachments.

How to send a document by email

Despite the many different services that provide the ability to send letters electronically via the Internet (Yandex.Mail, Gmail, Mail.ru, Yahoo, Rambler and others), they all work according to the same algorithm.

Only attaching a file on such services may vary slightly. But in general, to send an email with an attachment, you can follow the following procedure:

• First, you need to log into your account on the service and click on “Write” or another button provided by the mail service for writing a letter electronically.
• Then indicate in the “To” line the email address of the recipient.
• If necessary, you can specify the subject of your letter in the “Subject” field.
• Next, in addition to plain text, if you need to send a document or other file from a computer, you need to find the tool that is responsible for this on the service you use and click on it. For example, if you use Yandex.Mail, Gmail or Yahoo for these purposes, then you need to click on the icon in the form of a paper clip, and on Mail.ru and Rambler there is an “Attach file” button.
• After you find the document you want to send, click on it with the mouse to select it and click on the “Open” button.
• After uploading the files to the mail service, check that the letter is formatted correctly (to whom you are sending it and what exactly). If there are more documents than you need or you have chosen the wrong thing, then, as a rule, a trash icon appears next to it on the right side, clicking on which deletes the unnecessary file. To add a document, again click either on the paperclip or on “Attach file”.
• To send an email to the recipient, click on the “Send” button.

It is also worth noting that when using the mobile version of mailboxes, the algorithm of actions is similar to the extended one. That is, if you are on the road and the required document is on your phone or tablet, then if you have a mobile application, it can also be sent by e-mail.

In this case, also fill out all the required fields, and then click on the paperclip or “Attach file”, thus adding the document and sending. As you can see, everything is quite simple and convenient.

Send link

If your document is stored on cloud services such as Google Drive, Yandex Drive, and others, or you created the document in Google Doc, then you can send a link to the document.

To do this, open the document, click on access settings and copy the link, which can be sent in an email. If these are documents stored on Drive, then you can download them to your computer; if this is a document in Google Docs, then you can jointly edit it, make amendments, comments, and so on.

Word

If you use the Word program to create and edit documents, you can set up the email sending function once and then use it.

Instructions:

Pay attention to the top panel, namely the tab - mailings. A new icon should appear there, with the name you gave it.

Now, after creating or editing a document, click on this icon. You only need to indicate the recipient's email, and the document will be sent to the specified address.

How to send a document by email, summary

I showed you three ways to send a document by email, choose the one that is most convenient for you. Once you send a letter, you will understand that there is nothing complicated in this process.

The main thing to understand is that you do not send the paper document, it remains with you. You send an electronic copy of it, and the recipient will print it himself if necessary.

But to send the paper original of any document, you should use our regular, all-usual mail and send the document by registered mail.

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There are no documents that expand a person’s capabilities, but after losing important papers you feel like a limited person, without rights and liberties...

Simply sending documents is easy, but sending them securely is not an easy task. However, document flow between companies, departments, and employees must be carried out. Computers and faxes have not solved the problem of exchanging documentation, since many structures only require the original, with a stamp or apostille. In such cases, it is better to use sending documents by mail - as in ancient times, sending a messenger on horseback with good news to a distant branch of the company.

Advantages of sending documents by mail

In order not to have to present “whiskers, paws and tail” to the tax office instead of the necessary documents, it is better not to use regular minibuses, private cabs and other “miracles” of the modern world. Sometimes it is worth giving preference to something banal, for example Russian Post express delivery. What does this give to the company? Let's take a closer look:

• Envelope or parcel officially sent you have a “stub” indicating the transfer of an important document and it is not in the interests of the post office to lose the parcel;
• Insurance. How much do you value a passport or annual report? Any document can be insure for a certain amount, even if it is 5-10 times higher than the cost of restoring the “piece of paper”" Now it will be in your best interest if something happens to her;
• The addressee will not hide from Russian Post. She even manages to hand over summonses to conscripts, so you can safely trust couriers who will deliver important documents to the right person;
• Sending documents by Russian Post takes place in strict confidentiality. Envelopes are never opened, all information is kept in the strictest confidence;
• "Cheap and cheerful" . For just 25-30 rubles (when sent, for example, by registered mail within Russia), your document will travel to distant lands. Hiring a private courier service will be ten times more expensive and unsafe.

Distributing documents, especially in large volumes, takes a lot of time for each company; sometimes it is necessary to hire an accountant or even several people to solve this task. Since they all want to eat, monthly expenses will be much more than 10-20 thousand rubles.

Postal agent or accountant - which is more profitable?

It will be more profitable for you to use a contractor who will receive and deliver “waste paper” and provide detailed reports. Our company will provide you with such assistance and professionally send and receive documentation:

• fast turnaround time - large staff and modern equipment;
• diligence and responsibility, we work under a contract and only on the client’s terms;
• professionalism and solid experience of cooperation with large companies;
• competitive prices, discounts for regular and wholesale customers.

Your document flow will work like clockwork (Swiss, not Chinese Rollex), you will pay attention to solving strategically important tasks of the company, and not to paperwork.